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Old 01-07-2011, 01:59 PM   #1
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Default Air Force OCONUS PCS Checklist

The Family Member Relocation Clearance (FMRC) is a mandatory screening process for 1) all family members of active duty AF planning to travel overseas (OCONUS) with their sponsors and 2) for active duty sponsorsí family members who have special medical and educational needs traveling stateside (CONUS) with their sponsor. This process must be completed for your family members to be placed on your Permanent Change of Station (PCS) orders. Family members of DoD civilian sponsors follow the same procedures if they request a review of their health/education information to receive information on resources in the gaining locale.

The checklist and information below should help the process go smoothly. Please keep in mind that collecting medical and educational documentation for this process can take time; therefore, the sponsor is advised to contact the FMRC Coordinator at the medical treatment facility (MTF) to initiate the clearance within 7 working days of the notice of assignment. All forms listed below may be reproduced. Forms are available from the FMRC Coordinator or by downloading from the AF Special Needs website:
https://www.afspecialneeds.org/skins...tion&Mode=User

For your initial appointment with the FMRC Coordinator you will need the following materials:

___ AF Form 1466, Request for Family Memberís Medical and Education Clearance for Travel. Sponsor must complete Sections I through IV, and sign on pages 1, 2, & 5. Do not fill out section III on page 1 unless those dependents listed will not be accompanying you to next duty assignment. All 5 pages must be turned in.

___ AF Form 1466D, Dental Health Summary, must be completed for any family member over the age of two years, to access oral health and identifies those individuals who have not had a dental examination in the last 12 months or who has any unresolved dental care needs (e.g., tooth pain, orthodontics, periodontal conditions, TMJ/TMD). To be completed and signed by the dental provider.

___ DD Form 2792-1, Exceptional Family Member Special Education/Early Intervention Summary, Must be completed for all children ages 3 and up, who intend to travel OCONUS with a military sponsor. It is completed for children traveling within CONUS if prior special education/early intervention needs have been identified. If the child has an Individualized Education Plans (IEP) or an Individualized Family Service Plan (IFSP), the most current version must be attached. Sponsor or spouse completes Demographics, Items 1-7, (Page 2 of 3 Pages). On DD Form 2972-1, (Page 3 of 3 Pages), Items 1 and 2 are completed by parents, while the Items 3 - 6, are completed by school or early intervention staff. When the child is home schooled, the parent must complete DD Form 2792-1, with verification from the school that no special education services are being provided. This can be accomplished by a letter/memo from the school or by co-signatures of the school representative and parent on the DD Form 2792-1.

___ Medical records maintained in the MTF will be made available through the FMRC Coordinator. Medical records and documentation from civilian medical providers must be available (provided by sponsor, spouse, or majority age child) for all family members traveling with the sponsor.

Take the above documentation to the FMRC Coordinator for review. The FMRC Screening appointment will then be scheduled.

Additional forms may be required at the FMRC Screening appointment with the medical provider. It is highly recommended that the sponsor/family obtain and complete all applicable forms prior to their appointment to help expedite the process. All forms may be reproduced. If your family member with special needs is receiving care currently, you can speed up the process by taking the DD Form 2792 to the medical specialist for completion prior to the Screening appointment. The summary forms for special medical needs are as follows:

___ DD Form 2792, Exceptional Family Member Medical Summary (one complete form for each family member with service needs). Privacy Act Statement and Authorization for Disclosure of Medical Information, must be completed by the sponsor, spouse, and majority age children. Review instructions for signing before completion of Demographic/Certification, (Page 2 of 8 Pages). Medical Summary (Pages 3-5 of 8 Pages), Parts A, B, and C , must be completed for any specialized medical needs and treatment, (medical conditions requiring other than a general practitioner, e.g., neurology, ophthalmology, cardiology, urology, specialty pediatrics, counseling, etc.). A medical provider will require a medical appointment to provide these assessments. Contact your Osan Family Member Relocations Coordinator to schedule family member at DSN 784-2425 if they reside on the Penisula. If stateside, family members must visit their nearest Military Treatment Facility FMRC or visit their Civilian Provider to complete the DD Form 2792.

___ DD Form 2792, Addendum 1 - Asthma/Reactive Airway Disease Summary, one for each person. Have provider mark N/A if this section does not pertain to the specified family member. This must be completed by a medical provider for each family member with Asthma/Reactive Airway Disease or symptoms. If asthma/reactive airway symptoms are treated by a specialty provider (e.g., pulmonologist), page 6 of 8 should be completed separately by that provider most knowledgeable about the care. It may be separated from other pages to allow timely completion while other reviews are in progress.

___ DD Form 2792, Addendum 2 - Mental Health Summary, must be completed for all family members with past history (within 5 years) or present use of any mental health services, (e.g., social work, psychological, or psychiatric counseling, group sessions, substance abuse, and Family Advocacy Program involvement). It should be completed by the medical/mental health provider most knowledgeable about the treatment. If there is a history of problems with legal authorities, or if there have been recommendations for mental health care that have not been pursued, and there is no identified treating mental health provider, this form must be completed by the most knowledgeable provider. This may be completed by the Medical Review Officer or Special Needs Coordinator in such cases upon review of records and based on family interview. It may be separated from other pages to allow timely completion while other reviews are in progress. This may require completion by a civilian specialist who may wish to schedule an appointment, please plan ahead.

***Ensure page 2 item 6 a/b/c are filled out by all persons 18 and up. Also, ensure pages 5, 6, & 8 are stamped and signed by Attending Physician***

At the FMRC Screening appointment, the sponsor and all family members will meet with the Medical Review Officer and the Special Needs Coordinator (SNC). During the appointment period, a family member of majority age may request individual time with the FMRC medical provider and SNC. If needs for services related to medical and educational needs exist, a Facility Determination Inquiry (FDI) package will be established. It may be necessary for the family to provide additional documentation following this appointment. Providing requested information as soon as possible will speed up the process.

A recommendation for family member travel from the gaining base will take a minimum of two weeks to process from the time of the appointment. Additional information may be requested by the gaining medical facility and/or Department of Defense Education Activity.



INSTRUCTIONS FOR REMOTE, UNACCOMPANIED, AND FOLLOW-ON ASSIGNMENTS

For families where the sponsor takes a remote assignment with a follow-on assignment, an initial FMRC Screening appointment will be conducted for family member travel to the follow-on location prior to orders for the remote assignment being published. Sponsors must complete another FMRC Screening appointment for their family members six month prior to the follow-on assignment. Sponsors and family members must notify the FMRC Coordinator or Special Needs Coordinator of any new special medical and/or educational needs that arise within six months prior to travel.

The FMRC Coordinator at the base where the sponsor is assigned (remote/unaccompanied) is responsible for coordinating, tracking, and completing the FMRC process to the follow-on assignment. When the sponsor is on a remote or unaccompanied assignment, the MTF where the family resides may accomplish the screening appointment at the request of the sponsorís base Special Needs Office, and will forward the documentation to the sponsorís MTF FMRC Coordinator for processing with the gaining base.


If the family does not live near a military MTF, the family memberís physician provides a review of medical records, may interview family members, and submit a synopsis of medical history and anticipated service needs. The civilian provider most knowledgeable about the family member completes the DD Form 2792 and all Addenda. This documentation is forwarded directly to the FRMC Coordinator at the sponsorís base who presents it to the Medical Review Officer for evaluation and completion of Section VI of the AF 1466. the Medical Review Officer and the Special Needs Coordinator call the civilian physician with any questions to complete sections VI and VII of the AF 1466, ensuring appropriate consents to release this information have been signed by the family member/parent previously. The school and/or early intervention program completes the DD Form 2792-1 for each child in special education, early intervention, or who is ďhome-schooledĒ. Upon completion, the family ensures the following are sent to the FMRC Coordinator: Page 5 of AF Forms 1466, signed by each person of majority age, AF Forms 1466D0, Dental Health Summary, DD Form 2792 and Addenda, and DD Form 2792-1 with IEP or IFSP where appropriate. The FMRC Coordinator may contact the sponsor for assistance in gathering these forms, but family members of majority age may not be asked to provide protected health information through their sponsor and should be provided the address or fax number to send this information directly to the FMRC Coordinator. The FDI package is then processed from the remote/unaccompanied base in coordination with the gaining/follow-on FMRC Coordinator.

A recommendation for family member travel from the gaining/follow-on base will take a minimum
of two weeks to process. Additional information may be requested by the gaining medical facility and/or Department of Defense Education Activity.


If you have any questions, please contact your FMRC Coordinator:

_______________________________ _______________ ____________________________
(FMRC COORDINATORíS NAME) (PHONE NUMBER) (MAILING ADDRESS)




Family Member Package Pickup Date:__________________________


Gaining Base:______________________________________________


Contact Information:_________________________________________


Number of Dependents:_______________________________________


Interview Scheduled:_________________________________________



****Final 1466 must be validated by Family Member Relocations Office in Tricare before turn-in at Servicing MPF******
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Old 01-07-2011, 02:02 PM   #2
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Default Re: Air Force OCONUS PCS Checklist

Can we "pin" this?
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Old 01-07-2011, 02:02 PM   #3
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Default Re: Air Force OCONUS PCS Checklist

Carol!!!! I think this is just what I need!!!
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Old 01-07-2011, 02:04 PM   #4
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Default Re: Air Force OCONUS PCS Checklist

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Carol!!!! I think this is just what I need!!!

You're welcome! It is the ONLY good thing that came out of Korea! LOL
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Old 01-07-2011, 02:08 PM   #5
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Default Re: Air Force OCONUS PCS Checklist

ok...a question, im sure. I have Sam enrolled in United Concordia and his coverage starts Feb 1st, so I will be getting him in during feb to get a check, I have my lady bits check next week and im up-to-date on dental too. I know I need to be signed off by the base clinic how do I 'prove' Ive had a pap etc? and I presume I need all of the medical crap done BEFORE I schedule the appointment to be signed off by my base doc!?
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Old 01-07-2011, 02:15 PM   #6
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Default Re: Air Force OCONUS PCS Checklist

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Originally Posted by Sophie GKS View Post
ok...a question, im sure. I have Sam enrolled in United Concordia and his coverage starts Feb 1st, so I will be getting him in during feb to get a check, I have my lady bits check next week and im up-to-date on dental too. I know I need to be signed off by the base clinic how do I 'prove' Ive had a pap etc? and I presume I need all of the medical crap done BEFORE I schedule the appointment to be signed off by my base doc!?
Yes. The PAP results will need to be in your medical records. You'll want to have EVERYTHING done before making an appointment with the FMRC.

We didn't take anything to the base doctor for sign off. The FMRC did that for us after she reviewed our medical records (we sat down with her while she did that so she could ask us questions - you might want to call her/him to see if they'll do the doctor sign off or if you need to do it). Also, I wasn't aware of it at the time so it delayed things for us a bit, but children need to have had a well-baby or a physical within the last year. When we went in for our first meeting with the FMRC and EFMP Coordinator, they looked at me weird and said, "Ummm.....your daughter hasn't seen the doctor since...2006...???" LOL! Well, hell, she wasn't sick! Anyway, just in case your kids haven't had well-baby/well-child checks, you might want to schedule one just in case.
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Old 01-07-2011, 02:44 PM   #7
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Default Re: Air Force OCONUS PCS Checklist

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Originally Posted by MrsFlyboy View Post
Yes. The PAP results will need to be in your medical records. You'll want to have EVERYTHING done before making an appointment with the FMRC.

We didn't take anything to the base doctor for sign off. The FMRC did that for us after she reviewed our medical records (we sat down with her while she did that so she could ask us questions - you might want to call her/him to see if they'll do the doctor sign off or if you need to do it). Also, I wasn't aware of it at the time so it delayed things for us a bit, but children need to have had a well-baby or a physical within the last year. When we went in for our first meeting with the FMRC and EFMP Coordinator, they looked at me weird and said, "Ummm.....your daughter hasn't seen the doctor since...2006...???" LOL! Well, hell, she wasn't sick! Anyway, just in case your kids haven't had well-baby/well-child checks, you might want to schedule one just in case.

Molly had her 1st 3 well baby checks and she wont be a year old until after we leave so she is good. Sam on the other hand I should get him in I guess.
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Old 01-08-2011, 03:42 PM   #8
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That's the first time I see this list! YOU ROCK!!!!!
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Old 01-08-2011, 05:13 PM   #9
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Can we "pin" this?
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Old 05-17-2011, 12:53 PM   #10
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Default Re: Air Force OCONUS PCS Checklist

Thus is great info!!! Thanks
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Old 09-15-2011, 01:33 PM   #11
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Default Re: Air Force OCONUS PCS Checklist

I was just googling AF1466 and this was one of the first ones to pop up. Now if I could only open the bloody form everytime I open it causes IE to close
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Old 01-02-2014, 12:40 PM   #12
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Okay so if DH's first duty station is overseas in order for me to go this wll have to be done? Can it be done while he is still in tech school? His recruiter said I would already be on his orders because we are already married, but if its overseas will I not be until this is taken care of?
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